Shipping Policy

Order confirmation:

IMPORTANT: To assure clear communications, we ask that the domain is whitelisted in your email clients and spam filters. Whitelist explained:

Our system provides an order confirmation number immediately after an on-line order has been successfully submitted.

An order status report confirming shipment of in-stock items or back order status follows by email during working hours.


All prices are quoted in Canadian dollars.

Payments by Visa or MasterCard only are accepted on line.

No charges are made to your credit card until an item is confirmed as shipped.

Shipping of orders:            In Stock Orders

Orders are processed as they are received in our system and approved for shipment from the manufacturer's distribution warehouses listed on our website.

Order changes or cancellations are not accepted once an order has been confirmed as shipped. In stock orders received by 16:30ET are shipped the same day, or by the following business day at latest.

Orders are shipped weekdays only by courier ground services.

Back Orders

Prices for back orders are not guaranteed and are subject to change.
In the event of a price increase the customer is provided the option of accepting the increase or cancelling the order.

Back orders are charged and shipped as stock arrives.

Back orders may be cancelled by the customer within 24 hours of being notified by email of the initial delivery delay and only if the product has not already been shipped by the manufacturer.

Cancellation requests sent to may require up to 24 hr advance notice before cancellation can be confirmed.

Transport costs:

Shipping costs for orders weighing under 120lbs are calculated automatically by placing the item(s) into the on-line shopping cart then selecting the destination province from the drop-down menu.

Shipping Surcharges

The following are subject to shipping surcharges:

Shipping costs for orders of 120lbs or more will be quoted by email after the order is received in our system and the customer has specified the delivery environment.

Large screen displays, large laser printers/plotters, server racks, projection screens etc.

Most orders shipped to NL and Labrador, far North and excessive distance destinations as well as all export orders.

Any applicable surcharges will be quoted by email and require customer approval prior to order acceptance by Zomeda Systems Inc.

Any item tagged with Free Shipping have these destination requirements: ground shipping only and must be within 400Km of the 49th parallel (US Border).

Missed deliveries:

All Zomeda Systems Inc. orders require a signature on delivery.

If there is no recipient at the time of delivery, the carrier will hold the order at their local depot for 4 days.

The responsibility is with the customer to arrange for order pick-up or payment of a second delivery attempt with the carrier.

Returned, refused or unclaimed orders:

Any orders that are refused, returned or unclaimed are subject to a $70.00 order refusal fee. The above is in addition to any applicable re-stocking charges and/or shipping costs such orders may incur.

Product returns and credits:        Opened Box Returns

IMPORTANT: No refunds or exchanges of opened box product are accepted unless the customer has obtained a manufacturer’s Case Number authorizing an open box return to Zomeda Systems Inc..

The customer is responsible to determine that correct product has been ordered. Once the factory seal has been broken, returns resulting from errors in ordering or incompatibility with existing systems are not accepted.

Factory Sealed Returns

Returns for exchange or refund are accepted for most current products within 30 days of the original purchase date.

Exceptions to the above include product that: has been discontinued by the manufacturer or special ordered for the customer.

If the product cost for a factory sealed return has changed, Zomeda Systems Inc. will base refunds only on the lower amount.

Defective On Arrival Returns

Many manufacturers offer a DOA exchange policy for 30 days following purchase.

The customer must first contact the manufacturer’s customer service desk to troubleshoot the product and determine defect.

The customer must obtain the Manufacturer’s Case Number and Contact Info authorizing a DOA return for exchange.

RMA Request – All Returns

The customer must request, and receive, a Return Merchandise Authorization (RMA) at the link below before returning any product.

The customer is responsible for all return shipping and insurance costs unless otherwise noted in Zomeda Systems Inc.’s RMA instructions.

Shipping and handling charges are non-refundable.

Products returned under an RMA missing original packaging and/or manuals and/or accessories will be refused.

Products accepted for refund or exchange may be subject to re-stocking charges.

Policy regarding pricing and published information: In the event of incorrect pricing or product information due to typographical error or data transfer error, Zomeda Systems Inc. reserves the right to refuse and/or cancel any order received for any product with an incorrect price and/or description. Zomeda Systems Inc.’s sole responsibility shall be to issue a refund to the customer's credit card, refunding the amount of the original charge.

Jurisdiction: Any claim to recourse regarding a transaction between a customer and Zomeda Systems Inc. that the parties are unable to resolve shall only be initiated and decided before the Quebec provincial courts located in Montreal, Quebec, Canada. The customer hereby accepts the foregoing jurisdiction as the sole venue for the settlement of such disputes.